Recrutement de 01 Executive Assistant - Tax (Contract)

Recrutement de 01 Executive Assistant - Tax (Contract)

Entreprise: TotalEnergies
Niveau d'etude: BAC + 5
Localité: Etats-Unies / New York
Date limite: 2025-09-17

Recrutement de 01 Executive Assistant - Tax (Contract)
Executive Assistant - Tax (Contract)
Pays
Etats-Unis
État
Texas
Ville
HOUSTON
Lieu de travail
HOUSTON-LOUISIANA STREET(USA)
Société employeur
TotalEnergies American Services, Inc.
Domaine
Assistance / Secrétariat
Type de contrat
CDD
Expérience
Minimum 3 ans
Contexte et environnement
Working at TotalEnergies

At TotalEnergies we are committed to balancing flexibility while fostering strong relationships among our team members. Our office-based employees work together from dynamic workspaces 4 days per week to build teamwork through collaboration while also having the flexibility to work from home 1 day per week.

What We Provide

TotalEnergies values the partnership with our external recruitment providers. As a contractor assigned to TotalEnergies you will be eligible for benefits through your agency employer such as PTO, paid holidays, and transportation allowance.

TotalEnergies celebrates diversity and is committed to Equal Employment Opportunity. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy, sexual orientation, or gender identity), national origin, age, protected veteran status, disability status or any other category protected under applicable federal, state or local law. We are also committed to providing reasonable accommodations for qualified individuals with disabilities and disabled veterans in our job application procedures. All aspects of employment including the decision to hire, promote, discipline, or discharge, will be based on merit, competence, performance, and business needs.

TotalEnergies believes that diversity and inclusion among our teammates is critical to our success as a global company, and we seek to recruit, develop, and retain the most talented people from a diverse candidate pool. 

International Consideration

TotalEnergies regrets that it is unable to sponsor employment Visas or consider individuals on time-limited visa status for this position.

Activités
The Executive Assistant supports the Tax department by ensuring smooth flow of business activities for the VP, department, and stakeholders.

Key Responsibilities:

Complies with all site safety policies and practices, Promotes inside department safety activities and objectives.
Follows Anomaly reporting and alerts VP in case of deviation.
Continuously monitors calendar for changes/overlap of scheduled meetings and anticipate changes for upcoming weeks.
Maintains organizational calendar
Supervises admin responsibilities - which includes but not limited to mail/post distribution and office supplies
Maintains departmental distribution lists
Provides administrative support to VP ad VP's direct reports as needed
Prepares expense reports for VP and VP direct reports in a timely manner.
Prepares and organizes regular management meetings in coordination with the management team.
Plans and organizes department events onsite and offsite.
Coordinates and ensures that presentations for VP Finance and other meetings are delivered on time and that preparation meetings are timely scheduled
Facilitates departmental onboarding and offboarding of employees.
Assists with budget planning and ad hoc projects as needed.
Generates maintenance requests and follows up on progress to completion
Generates IT request tickets for VP and others as needed.
Liaises with IT on issues such as mobile phone and laptop malfunctions
Act as the office manager (office plans / supplies etc), and promote great team spirit mentality across the team
Additional duties as assigned
Profil du candidat
Education/Experience:

Bachelors Degree Preferred
5+ years of administrative experience including a minimum of 2 years executive administrative experience required
Calendar management and domestic/international travel arrangement experience
Some level of event/meeting planning experience required
Skills:

Written and Verbal professional communication skills
Interpersonal and leadership skills
Prioritization and time management of multiple, simultaneous responsibilities and projects
Ability to work in an international environment
Ability to maintain confidentiality MS Word, Excel, and PowerPoint skills. SAP experience preferred.
Informations supplémentaires
TotalEnergies valorise la diversité, promeut le développement individuel et offre des opportunités d'emploi égales à tous les candidats.

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