Recrutement de 01 Logistics Assistant (Contract Execution), G5
Recrutement de 01 Logistics Assistant (Contract Execution), G5
Entreprise: World Food Programme
Niveau d'etude: Non precise
Localité: Kenya / Nairobi
Date limite: 2026-01-06
Recrutement de 01 Logistics Assistant (Contract Execution), G5
Nairobi, Kenya
time type
Full time
posted on
Offre publiée aujourd'hui
job requisition id
JR119050
DATE LIMITE DE CANDIDATURE
6 January 2026-23:59-UTC+03:00 heure normale d’Afrique de l’Est (Nairobi)
WFP celebrates and embraces diversity. It is committed to the principle of equal employment opportunity for all its employees and encourages qualified candidates to apply irrespective of race, colour, national origin, ethnic or social background, genetic information, gender, gender identity and/or expression, sexual orientation, religion or belief, HIV status or disability.
ABOUT WFP
The World Food Programme is the world’s largest humanitarian organization saving lives in emergencies and using food assistance to build a pathway to peace, stability and prosperity, for people recovering from conflict, disasters and the impact of climate change.
At WFP, people are at the heart of everything we do and the vision of the future WFP workforce is one of diverse, committed, skilled, and high performing teams, selected on merit, operating in a healthy and inclusive work environment, living WFP's values (Integrity, Collaboration, Commitment, Humanity, and Inclusion) and working with partners to save and change the lives of those WFP serves.
WHY JOIN WFP?
WFP is a 2020 Nobel Peace Prize Laureate.
WFP offers a highly inclusive, diverse, and multicultural working environment.
WFP invests in the personal & professional development of its employees through a range of training, accreditation, coaching, mentorship, and other programs as well as through internal mobility opportunities.
A career path in WFP provides an exciting opportunity to work across the various country, regional and global offices around the world, and with passionate colleagues who work tirelessly to ensure that effective humanitarian assistance reaches millions of people across the globe.
We offer an attractive compensation package (please refer to the Terms and Conditions section of this vacancy announcement).
Position Title: Logistics Assistant (Contract Execution)
Grade: G5
Duty Station: WFP Eastern and Southern Africa Regional Office (ESARO), Nairobi, Kenya
Unit: Logistics/Global Corridor Management Service – Corridor Planning and Monitoring
Type of Contract: Fixed-Term
Organizational Context
The United Nations World Food Programme (WFP) is the world’s leading humanitarian organization, saving lives and changing lives by delivering food assistance in emergencies and working with communities to improve nutrition and build resilience. WFP’s mission is to help the world achieve Zero Hunger.
The WFP Eastern and Southern Africa Regional Office (ESARO), based in Nairobi, Kenya, is part of the Global Headquarters. Within ESARO, the Logistics/Global Corridor Management Service team under Supply Chain and Delivery (SCD) Division coordinates reliable and efficient corridor operations and directly manages the South Africa/Durban corridor operations.
The Corridor Planning and Monitoring team is responsible for ensuring timely and compliant planning, contracting and its execution for the South Africa/Durban corridor.
The team also coordinates the ESARO regional corridor budget and reconciliation processes and monitors regional and global corridor performance to support efficient, sustainable, and compliant operations.
The Logistics Assistant – Contracting Execution works under the supervision of the Logistics Officer.
Job Purpose
To implement timely, efficient and compliant contracting execution and financial verification processes for transportation and logistics services for South Africa/Durban corridor operations.
Key Accountabilities (not all-inclusive)
1. Contract Execution and Support to payment
Ensure fair and transparent execution of contracts.
Receive and clarify PO requirements from Durban hub team for port and corridor services.
Create POs in WINGS/SAP for Durban hub services in line with WFP financial rules and guidelines, ensuring accuracy in vendor/contract application.
Request and process Funds Reservations (FRs) for Durban hub services in coordination with RB and hub staff.
Maintain records of Durban hub PO documentation, ensure its completeness and consistency, and share with Finance/CO focal points as required.
Process vendor invoices in the corporate system and ensure IPSAS compliance in payment execution.
Ensure accuracy and integrity of financial and commodity accounting data when validating invoices.
Follow up on outstanding invoices with Finance, COs, and vendors to resolve queries.
Maintain up-to-date invoice tracking reports and vendor statements.
Support Logistics Officers as needed.
Alternate Senior Logistics Associate for Contracting.
2. Reporting s Compliance
Support management by preparing reports on invoice age analysis, vendor account status, and outstanding obligations.
Escalate issues with POs, Funds Reservations, or funding availability as required.
Contribute to compliance with corporate audit standards by ensuring filing, documentation, and traceability of all transactions.
Liaise with suppliers, agents, superintendents, and COs to ensure correct documentation is provided at the submission of the invoice and compliance.
Expected Key Deliverables
RFQs issued on time, compliant with WFP procedures.
Verified invoices processed in the corporate system within internal timelines and vendor credit terms.
Accurate and updated invoice tracking reports, vendor statements, and age analysis reports.
Filing system for contracting and invoice documentation maintained to audit standards.
Queries on invoices/contracts resolved with vendors, COs, and Finance.
Minimum Qualifications s Experience
Education: Completion of secondary school education. Post-secondary training or university courses in finance, accounting, or supply chain is desirable.
Experience: Five years practical experience in supply chain, logistics, invoice verification and vendor management, with exposure to accounts analysis.
Languages: Fluency in English (oral and written).
Desired Knowledge s Skills
Good knowledge of contracting and procurement processes.
Strong financial and accounting skills with experience in invoice verification.
Familiarity with WFP systems (WINGS/ LESS , invoice tracking).
Attention to detail and accuracy in financial documentation.
Ability to liaise effectively with vendors, COs, Finance, and Procurement units.
This position is open to Kenyan national candidates only.
WFP LEADERSHIP FRAMEWORK
WFP Leadership Framework guides to the common standards of behavior that guide HOW we work together to accomplish our mission.
All employment decisions are made on the basis of organizational needs, job requirements, merit, and individual qualifications. WFP is committed to providing an inclusive work environment free of sexual exploitation and abuse, all forms of discrimination, any kind of harassment, sexual harassment, and abuse of authority. Therefore, all selected candidates will undergo rigorous reference and background checks.
No appointment under any kind of contract will be offered to members of the UN Advisory Committee on Administrative and Budgetary Questions (ACABQ), International Civil Service Commission (ICSC), FAO Finance Committee, WFP External Auditor, WFP Audit Committee, Joint Inspection Unit (JIU) and other similar bodies within the United Nations system with oversight responsibilities over WFP, both during their service and within three years of ceasing that service.
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